Information for using Silent Dismissal


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admin:administrators [2019/07/11 17:49]
lillie [Testing and Training]
admin:administrators [2019/07/19 17:20]
lillie [Accounts Menu]
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 +FIXME Page under revision.
 ===== Overview ===== ===== Overview =====
-This page contains information for //Administrator// user accounts.+This page contains information for //Administrator// (also referred to as local admin) user accounts. Each section of this page will refer to the corresponding drop-down menus from the navigation bar at the top of Silent Dismissal when accessed by a local admin account. 
 +===== Accounts Menu ===== 
 +The accounts menu contains links to pages that allow a local admin user to interact with the user accounts associated with the school. 
 +=== ACCOUNTS / NEW === 
 +{{ :lillie:admin-account-new.png?600|}} 
 +To manually create an individual account, navigate to the page referenced above by clicking on **ACCOUNTS** and then **NEW** from the drop-down menu. Fill in the form with the appropriate information to create a new user account. Each line of the form should be self-explanatory, with the account type requiring the most attention and understanding. 
 +There are five different account types: 
 +  * Local Admin 
 +  * Classroom 
 +  * Dismissal 
 +  * Extended Care 
 +  * Kiosk 
 +The //Local Admin// account type has the most user permissions. The user of this account type will be entrusted with maintaining and managing the school's Silent Dismissal database, which will require a greater knowledge of the application compared to their colleagues. While Silent Dismissal's support team will be available for contact and troubleshooting, Local Admin users can perform a variety of tasks with their permissions. We encourage faculty & staff with access to these accounts carefully read our documentation to avoid unnecessary support contact. 
 +The //Classroom// account type should be used by faculty & staff that are teaching students in classroom settings. The information available through this user account type refers to student's attendance, participation, etc. and assists with arrival/dismissal of students. 
 +The //Dismissal// account type should be used by faculty & staff that perform arrival/dismissal duties. The information available through this user account type refers to the school's arrival/dismissal system, including locations for pick up and zones both which can be setup by a local admin user (usually performed during the [[admin:spreadsheet_file_format#groups_locations_and_messages|initial setup]] of the school's database). 
 +The //Extended Care// account type should be used by faculty & staff that are involved with the school's extended care program(s). The information available through this user account type refers to the check-in/check-out process for extended care, including documentation of charges for each student. 
 +The //Kiosk// account type is used to create a number pad to use at dismissal locations. At this time, there are no other purposes for this account. 
 +=== ACCOUNTS / LIST === 
 +{{ :lillie:account-list.png?600|}} 
 +From the navigation bar, select **ACCOUNTS**, and then **LIST** from the drop-down menu. This page shows a detailed list of all user accounts: first and last name, role, user ID, grade/place/location, last access, and security count limit.  
 +While viewing this list, an admin may select any of the user accounts by clicking on the value in the "Last Name" column which will direct them to the account edit page. From this page, the account may be edited, deleted, or change the view to mirror the user account selected. To quickly swap to another account's view, select the value from the "User ID" column. 
 +In the "Role" column, each account's user type will be listed. If the account is a //Classroom// account, the number of students on that account's class roster will be displayed (appears as Classroom[#]). When the value is selected, the web browser will direct to another page to list each student on the roster. The student's first and last name, grade, pick up id, and dismissal groups will be displayed. 
 +The "Grade, Place, or Location" column will display information depending on the user's account type. //Classroom// accounts will display the grade that user teaches, //Dismissal// accounts will display the location or zone that the user is designated to monitor, //Kiosk// accounts will display the location or zone where the kiosk is located, and //Extended Care// accounts will display the location where activities are being held. 
 +"Last Access" and "Security" columns are useful when local admins need to check the activity of each user account. "Last Access" will display the date and time of the account's latest access, which can be beneficial for verifying a faculty or staff member has the ability to access their account after creation. "Security" refers to the security count limit, a set number of log-in attempts to avoid security breaches within your school's database. For example, if an intruder submits the incorrect password consecutively for an account, the account will be subsequently locked and the password must be changed. Account users may be locked out accidentally if they submit the incorrect password consecutively as well, however a local admin may issue a new password through the account edit page.  
 +__It is recommended that account users change their newly issued password to avoid unauthorized  entry.__ 
 +{{ :lillie:account-bulk-load-1.png?600|}} 
 +User accounts can be created by loading information in bulk from a spreadsheet by selecting **ACCOUNTS**, and then **BULK LOAD** from the drop-down menu. The page should look similar to the screenshot to your right.  
 +To perform an account bulk load, you must generate a spreadsheet with the data necessary for each account. Please refer to the [[admin:spreadsheet_file_format|Spreadsheet File Formats]] for formatting instructions or download a preconfigured spreadsheet and enter your data.  
 +Once the spreadsheets are prepared with the correct formatting, then they may be loaded into the database for you school through Silent Dismissal. 
 +This page will show the classroom display settings. 
 +===== Groups Menu =====
 ===== Testing and Training ===== ===== Testing and Training =====

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