Differences

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--- admin:dismissal_display_time [2018/01/16 10:27] – created gregor
+++ admin:dismissal_display_time [2018/01/16 11:05] – [Staggered Dismissal Time] gregor
@@ Line 30: / Line 30: @@
 In some instances it may be necessary to dismiss students at a time earlier than the customary display time. For schools without a staggered display time this is a simple task; staggered display times are a bit more cumbersome.
-There are no provisions for setting early display in advance for a specified date.
+**<color #ed1c24>There are no provisions for setting early display in advance for a specified date</color>**.
+**<color #ed1c24>Automatic Group Calls by time will not be automatically performed until the defined time</color>**. On days with early release the general practice is to manually call all groups - i.e., buses, vans, clubs, etc. - by clicking on the group name as a dismissal staff user from either the //Desktop// view or the //Group Dismissal// view.
+An alternate option is to set the automatic dismissal times for these groups to reflect the appropriate time for early dismissal, execute the dismissal for the day, then reset the dismissal time for the groups prior to the same day next week.
 ==== Single Dismissal Time ====
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 Rather than rely on dismissal staff to monitor the current time to press the //Dismiss Early// menu option it is often more convenient for an administrator to change the default display time on the TOOLS / SCHOOL SETTINGS page in the morning on the day of early dismissal then on the following morning to subsequently change the default display time back to the original time. The relieves the dismissal staff from monitoring the current time to manually release students but does require the administrator to remember to reset the display time following dismissal and prior to the next day dismissal.
+==== Staggered Dismissal Time ====
+When early dismissal happens at a school with multiple dismissal times by classroom there are again the same two options listed above but with more required steps.
+=== Option 1: Manual by Dismissal Staff ===
+This operation may need to managed my an administrator inside the building using a dismissal account.
+At the time of the earliest release period, using a dismissal staff account, click on TOOLS / DISMISS EARLY
+After the first release period completes, using a dismissal staff account, click on TOOLS / RESET EARLY DISMISSAL to prepare for the next dismissal time.
+Optionally, it may also be beneficial to invoke the TOOLS / RESET DISMISSALS function as the administrator to clear any dismissal entry information from the first dismissal that may affect the next dismissal. This operation is optional and in most cases will not be required as it is the same as during a normal release time.
+=== Option 2: Admin Change Display Times ===
+This option requires multiple steps:
+  - Change the global TOOLS / SCHOOL SETTINGS => Time Settings => Dismissal Display to the last dismissal time for the day
+  - Navigate to ACCOUNTS / DISPLAYS then set the display time for each group of classrooms to reflect the earlier dismissal time
+  - Manually call the groups as required (or reset the group automatic display times)
+Once dismissal has completed for the day and prior to the next dismissal
+  - Change the global TOOLS / SCHOOLS SETTINGS => Time Settings => Dismissal Display back to original value
+  - Navigate to ACCOUNTS / DISPLAYS then set the display time for each group of classrooms to reflect the normal dismissal time
+  - Reset the group automatic display time back to the original value if it was changed