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admin:spreadsheet_file_format [2019/07/25 22:58] – lillieadmin:spreadsheet_file_format [2019/08/13 13:03] – [Bulk Loading] lillie
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   * Extended care accounts (denoted by letter "e") are used for after school activities.   * Extended care accounts (denoted by letter "e") are used for after school activities.
  
-==== Syntax (Format)  ====+==== Format (Syntax)  ====
 {{ :lillie:spreadsheet-setup-1.png?600|}} {{ :lillie:spreadsheet-setup-1.png?600|}}
 A minimum of five columns of information is required to create facility & staff accounts. While it is constructive to fill each column with their respective value, many of these fields are optional. **The information entered should be either in Title Case or lowercase, but __not in all capital letters__.** A minimum of five columns of information is required to create facility & staff accounts. While it is constructive to fill each column with their respective value, many of these fields are optional. **The information entered should be either in Title Case or lowercase, but __not in all capital letters__.**
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 After creating user accounts for Silent Dismissal, the next step is to create your student list. This will allow for the creation of student profiles, which can then be assigned to their respective classrooms, groups, etc. While this process is similar to user account creation, please be aware there are important differences,​ mainly in syntax for the spreadsheet. After creating user accounts for Silent Dismissal, the next step is to create your student list. This will allow for the creation of student profiles, which can then be assigned to their respective classrooms, groups, etc. While this process is similar to user account creation, please be aware there are important differences,​ mainly in syntax for the spreadsheet.
  
-==== Syntax (Format) ====+==== Format (Syntax)  ====
 {{ :lillie:spreadsheet-setup-2.png?600|}} {{ :lillie:spreadsheet-setup-2.png?600|}}
 A minimum of five columns of information is required to create student lists. While it is constructive to fill each column with their respective value, many of these fields are optional. **The information entered should be either in Title Case or lowercase, but __not in all capital letters__.** ​ A minimum of five columns of information is required to create student lists. While it is constructive to fill each column with their respective value, many of these fields are optional. **The information entered should be either in Title Case or lowercase, but __not in all capital letters__.** ​
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     * Recommended,​ however will be available for updates later     * Recommended,​ however will be available for updates later
  
-FIXME [[admin:load_data#​students|More details]] on how to generate carpool IDs and the class codes. If you don't have carpool pick up ID numbers assigned, then use your student information system to export the street address in place of the class code listed above.+[[admin:load_data#​students|More details]] on how to generate carpool IDs and the class codes. If you don't have carpool pick up ID numbers assigned, then use your student information system to export the street address in place of the class code listed above.
  
 ==== Bulk Loading ==== ==== Bulk Loading ====
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 Now that the faculty & staff accounts and student lists have been created and reviewed, it is possible to create a spreadsheet with information on the school's Groups, Locations, and Messages for data load. This can be accomplished by using the format below to put together another spreadsheet. Now that the faculty & staff accounts and student lists have been created and reviewed, it is possible to create a spreadsheet with information on the school's Groups, Locations, and Messages for data load. This can be accomplished by using the format below to put together another spreadsheet.
  
-==== Syntax (Format) ====+==== Format (Syntax)  ====
  
 Groups, locations, and messages require two columns of data to be bulk loaded. The information entered should be either in Title Case or lowercase, but not in all capital letters. ​ Groups, locations, and messages require two columns of data to be bulk loaded. The information entered should be either in Title Case or lowercase, but not in all capital letters. ​
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 Finally, the last spreadsheet to be prepared for bulk loading is the bus stop spreadsheet. While some schools have used this feature, it is considered to be optional. Finally, the last spreadsheet to be prepared for bulk loading is the bus stop spreadsheet. While some schools have used this feature, it is considered to be optional.
  
-==== Syntax (Format)====+==== Format (Syntax)  ====
 Bus stops may be set by parents if desired by the school. To load the bus stops two pieces of information are required: Bus stops may be set by parents if desired by the school. To load the bus stops two pieces of information are required:
   - BUS STOP NAME [**required**] - Name of the bus stop, usually an address   - BUS STOP NAME [**required**] - Name of the bus stop, usually an address
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 ==== Bulk Loading ==== ==== Bulk Loading ====
-  - From an administrator account, click on **GROUPS** at the top of the page. You should see a dropdown menu. Next, click on **BUS**. This will direct you to a webpage that looks like the screenshots below.+  - From an administrator account, click on **GROUPS** at the top of the page. You should see a dropdown menu. Next, click on **BUS**. From the table of buses, click the value of the bus you would like to edit under the "Stops" column. This will direct you to a webpage that looks like the screenshots below.
   - Using your spreadsheet containing account data, select the columns & rows for each student that must be created, including columns that were left blank during data input as they will serve as a placeholder.   - Using your spreadsheet containing account data, select the columns & rows for each student that must be created, including columns that were left blank during data input as they will serve as a placeholder.
   - Copy & paste your selection from the spreadsheet into the textbox on the page. Remember to review your entry to avoid errors in transfer.   - Copy & paste your selection from the spreadsheet into the textbox on the page. Remember to review your entry to avoid errors in transfer.
   - After verifying this data is correct, click on the “Submit” button below the textbox.   - After verifying this data is correct, click on the “Submit” button below the textbox.
 {{:lillie:bus-stop-loading-1.png?600|}} {{:lillie:bus-stop-loading-2.png?600|}} {{:lillie:bus-stop-loading-1.png?600|}} {{:lillie:bus-stop-loading-2.png?600|}}
admin/spreadsheet_file_format.txt · Last modified: 2024/03/05 13:13 by 127.0.0.1