admin:spreadsheet_file_format
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admin:spreadsheet_file_format [2019/07/29 10:45] – lillie | admin:spreadsheet_file_format [2024/03/05 13:13] (current) – external edit 127.0.0.1 | ||
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To maintain syntax structure, it is critical to include blank cells in your spreadsheet where information has been omitted (i.e. if first name is not included, leave that space blank and do not delete it from the spreadsheet). The following information should be entered into your spreadsheet as columns in corresponding sequence, with the relevant data entered into the next row: | To maintain syntax structure, it is critical to include blank cells in your spreadsheet where information has been omitted (i.e. if first name is not included, leave that space blank and do not delete it from the spreadsheet). The following information should be entered into your spreadsheet as columns in corresponding sequence, with the relevant data entered into the next row: | ||
- | - LAST NAME [**required**] - Legal last name of account | + | - LAST NAME [**required**] - Last name of account |
- | - FIRST NAME [// | + | - FIRST NAME [// |
- USER ID [// | - USER ID [// | ||
* By default, Silent Dismissal will create accounts with user IDs comprised of the first initial and the last name. If there is a special format desired for the user IDs, such as last.first@email.com, | * By default, Silent Dismissal will create accounts with user IDs comprised of the first initial and the last name. If there is a special format desired for the user IDs, such as last.first@email.com, | ||
* If more than one person exists with the same first initial and the same last name, then one of those persons must be explicitly given an alternate user ID. **User IDs must be unique across all new and current accounts.** | * If more than one person exists with the same first initial and the same last name, then one of those persons must be explicitly given an alternate user ID. **User IDs must be unique across all new and current accounts.** | ||
- | - GRADE [// | + | - GRADE [// |
* Use a numeric value corresponding to the grade level: zero for " | * Use a numeric value corresponding to the grade level: zero for " | ||
- ACCOUNT TYPE [// | - ACCOUNT TYPE [// | ||
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- LAST NAME [**required**] - Student' | - LAST NAME [**required**] - Student' | ||
- | - FIRST NAME [// | + | - FIRST NAME [**required**] - Student' |
* Strongly recommended to avoid confusion of students | * Strongly recommended to avoid confusion of students | ||
- | - PICK-UP ID NUMBER [// | + | - PICK-UP ID NUMBER [**required**] - Numeric value from 1 to 4999 |
- | * Strongly recommended that all students be assigned a carpool | + | * Strongly recommended that families share the same Pick Up ID # |
- | - GRADE [// | + | - GRADE [**required**] - Numeric value from -3 to 12; -3 is Other, -2 is 3PK, -1 is PK, 0 is Kindergarten |
- | * Strongly recommended to allows students to be directly loaded into grade rosters | + | - [[admin: |
- | - [[admin: | + | |
* This information can be located by clicking on **REPORTS** then under **DATA REVIEW** click **STAFF REFERENCE**. A reference list of staff and their classrooms should appear, and the class code will be present in the column farthest to the left. | * This information can be located by clicking on **REPORTS** then under **DATA REVIEW** click **STAFF REFERENCE**. A reference list of staff and their classrooms should appear, and the class code will be present in the column farthest to the left. | ||
* Strongly recommended to allow students to be directly loaded into classroom rosters | * Strongly recommended to allow students to be directly loaded into classroom rosters | ||
- | - Student ID [// | + | - Student ID [**required**] - Unique ID given to student |
* Recommended, | * Recommended, | ||
- | FIXME [[admin: | + | [[admin: |
==== Bulk Loading ==== | ==== Bulk Loading ==== | ||
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- GROUP NAME [**required**] - Name of Group or Location; Body of Message | - GROUP NAME [**required**] - Name of Group or Location; Body of Message | ||
- | ^ Figure 1. __Group Type Codes__ | + | ^ Figure 1. __Group Type Codes__ |
- | | **p** - Carpool | **c** - Club | **d** - Date | | + | | **p** - Carpool | **c** - Club | **d** - Date | **a** - After Care | |
- | | **i** - Immediate | **b** - Bus | **v** - Daycare Van| | + | | **i** - Immediate | **b** - Bus | **v** - Daycare Van| **s** - Sports |
- | | **w** - Walking | **t** - Tutoring | **o** - Other | | + | | **w** - Walking | **t** - Tutoring | **o** - Other | | |
- | | **m** - Message | **l** - Location | **z** - Zone Location | | + | | **m** - Message | **l** - Location | **z** - Zone Location |
==== Bulk Loading ==== | ==== Bulk Loading ==== | ||
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==== Bulk Loading ==== | ==== Bulk Loading ==== | ||
- | - From an administrator account, click on **GROUPS** at the top of the page. You should see a dropdown menu. Next, click on **BUS**. This will direct you to a webpage that looks like the screenshots below. | + | - From an administrator account, click on **GROUPS** at the top of the page. You should see a dropdown menu. Next, click on **BUS**. From the table of buses, click the value of the bus you would like to edit under the " |
- Using your spreadsheet containing account data, select the columns & rows for each student that must be created, including columns that were left blank during data input as they will serve as a placeholder. | - Using your spreadsheet containing account data, select the columns & rows for each student that must be created, including columns that were left blank during data input as they will serve as a placeholder. | ||
- Copy & paste your selection from the spreadsheet into the textbox on the page. Remember to review your entry to avoid errors in transfer. | - Copy & paste your selection from the spreadsheet into the textbox on the page. Remember to review your entry to avoid errors in transfer. | ||
- After verifying this data is correct, click on the “Submit” button below the textbox. | - After verifying this data is correct, click on the “Submit” button below the textbox. | ||
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admin/spreadsheet_file_format.1564411500.txt.gz · Last modified: 2024/03/05 12:58 (external edit)