Information for using Silent Dismissal

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classroom:student_edit [2017/03/08 20:57] (current)
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 +====== Classroom - Edit Student ======
 +Access this page by signing in with a classroom account then from the top row menu: Students / Roster / <student last name>
 +
 +
 +{{:​classroom:​classroom_-_student_edit.png?​600|}}
 +===== Top Section =====
 +The top section of the page has basic information about the student. Edit this section as needed. For example, if a student'​s given name is Bartholomew but he is usually called "​Ed"​ then it may be appropriate for the teacher to change the first name value. Similarly, student grade levels may have been imported incorrectly and the teacher may need to correct that value.
 +
 +The teacher may also edit the Pick Up ID Number assigned to the student but this should be done judiciously and in coordination with the main office and / or the guardians. //Remember: if a student can't be called for dismissal they will remain in the classroom longer so it is to your advantage to have all information accurate.//
 +
 +__After changing student information in the top section, it is necessary to press the **Save** button to record the changes.__
 +
 +==== Current Day Override Link ====
 +There is a link that appears as a circle with a check mark in it {{:​classroom:​override_link.png?​100|}}. Clicking the icon will navigate to the [[classroom:​Current Day Override]] page.
 +
 +===== Lower (Group) Section =====
 +The lower section of the page lists each of the dismissal groups that have been established for the school.
 +
 +The sortation order of the table may be changed by clicking on a column header.
 +
 +**Note that the example screen image is not illustrative of normal usage**
 +
 +In the example, the student has been associated to more than one group on individual days of the week. In general this is not appropriate. This image is intended to represent a group with no days selected, a group with weekdays select, a group  with all days selected, and two groups with individual days of the week selected.
 +
 +==== Group Type ====
 +The group type is shown in the third column. It designates what type of group is listed. There are different options some or all of which may appear in the list for your school. Common types are Bus, Daycare Van, Club, and Other.
 +==== Group Name ====
 +The group name is shown in the second column. This is the specific group to which a student may be assigned. Individual rules at your school will govern the proper group selection for individual students. For example, there may be several groups of the type "Walk or Bike Home" with distinct names such as "K thru 2" and "3 thru 5". It may be such the younger students are dismissed first but older students are authorized to be dismissed with their younger siblings. If you are overseeing a third grade classroom, the majority of the "Walk or Bike Home" students may be assigned to "3 thru 5" but some may need to be assigned to "K thru 2" if they meet the sibling requirement.
 +==== Location ====
 +The location for a group may or may not be specifically designated depending upon the needs of the school. For example a group of type "​Club"​ with a specific name "Jump Rope" may routinely meet on the playground so the playground location is omitted with the understanding that students called for the group will go to the playground in the absence of other instructions,​ or playground may be explicitly listed. In either case, it is possible on any given day for the group to be called to an alternate location. In this case, the "Jump Rope" club may be called to the "​Gym"​ during inclement weather. ​
 +
 +Alternatively,​ the group location may be the distinguishing attribute when determining which group to assign a student. For example, there may be two different "Jump Rope" clubs, one with a location of Room 317 and one with a location of Room 612.
 +==== Color ====
 +The color field displays the color in which the group name will be displayed on the screen when a student is called for the group. Group colors are defined by the system administrators and cannot be changed by individual classroom staff.
 +==== Associating a Student ====
 +In order for a student to be displayed when a group is called, it is necessary to associate the student to the group. ​
 +
 +In addition to associating a student to the group, the days of the week for the student to be called to the group must be specified.
 +=== O / W / A ===
 +In the first column either three empty check boxes will be shown - indicating the student is not associated to the group - or a single check box with a check mark will be shown - indicating that a student is associated to group.
 +
 +=== Three Empty Check Boxes ===
 +When three empty check boxes are shown on a group row the student is not associated to the group. Clicking any one of the three check boxes will associate the student to the group, but the different boxes will result in differing day of the week check boxes being marked as checked.
 +== O - Optional ==
 +Clicking the first check box - the O, or Optional box - will associate the student to the group but will not associate the student for any day of the week.
 +== W - Weekday ==
 +Clicking the middle check box - the W, or Weekday box - will associate the student to the group and will  associate the student to the group on Monday, Tuesday, Wednesday, Thursday, and Friday.
 +== A - All ==
 +Clicking the third check box - the A, or All box - will associate the student to the group and will  associate the student to the group for every day.
 +
 +=== Adjusting the Days ===
 +No matter which of the three check boxes in the first column are selected, the individual days may still be individually selected or deselected. ​
 +
 +When only a single day is desired it generally makes more sense to click the Optional check box then set a single day rather than selecting either Weekdays or All Days then deselecting multiple days.
 +
 +No matter which approach is taken, the individual day values dictate when a student will be called for the group dismissal.
 +
 +
 +=== Single Marked Check Box in Column 1 ===
 +When a single marked check box appears in column 1 it indicates that a student is associated to the group for zero to seven days. 
 +
 +**Unchecking the check box in the first column will clear all individual days previously set**
 +
 +==== Optional or No Individual Days Specified ====
 +It is common to associate students to one or several groups without setting any day of the week as the default. These are known as optional group associations and are used to populate the [[classroom:​Current Day Override]] list for the student.
 +
 +Typically when a student deviates from the normal dismissal method for a single day the deviation will be to either one of the groups for which the student participates on other days of the week or a very small set of options from the entire list of all of the school groups. By displaying only the associated groups on the [[classroom:​Current Day Override]] screen, data entry may be done more quickly and with less chance of error.
 +
 +For example, if a student could possibly ride on a specific daycare van but would never be allowed to walk or bike home, constraining the [[classroom:​Current Day Override]] screen to include only the single daycare van and omitting all other daycare vans and all "Walk or Bike Home" groups ensures that those options will not be selected from that screen.
 +
 +Changes to the group associations,​ including the individual days of the week are saved to the database immediately as the check marks are either added or removed. __There is no additional requirement to save changes to the group associations.__
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