Information for using Silent Dismissal

Registered Extended Care Work Flow

Topic Frequency Role Navigation Gate
1 Configure school for preregistration extended care One time Local Admin Extended Care / Settings At least one Extended Care license for school
2 Assign students an Extended Care License Once per school year Local Admin Extended Care / Students Student accounts must exist, extended care licenses must be available, current date after July 15
3 Define Extended Care groups One Time or as required Local Admin Groups / Extended Care / Extended Care At least one Extended Care license for school
4 Define Extended Care places One Time or as required Local Admin Groups / Extended Care / Places / New At least one Extended Care license for school
5 Define an extended care date range Dependent upon desired registration or billing cycle – weekly, monthly, semester Local Admin Extended Care / Service Dates / New At least one Extended Care license for school
6 Define the services to be provided by date Required for each service date range created Local Admin Extended Care / Service Dates / Set (icon) Extended care groups defined
7 Place reservations Required for each service date range created Parent Schedule / Set Services to be provided and open date or later but on or before close date
8 Review reservations and remove any to not be offeredRequired for each service date range createdLocal AdminExtended Care / Service Dates / Cart (icon)
9Set the reservations and create daily overridesRequired for each service date range createdLocal AdminExtended Care / Service Dates / Invoice (button)After parent close date
10Create the parent statement (invoice)Dependent upon desired billing frequency, usually corresponds to service date rangeLocal AdminExtended Care / Statement Reservations must be set
11Schedule Overrides for missed sign upDependent upon desired billing frequency and number of students not reservedLocal Admin or ParentMultipleAfter parent close date
12Dismiss extended care groupsDailyDismissalMultipleNone
13Check students into extended careMultiple times dailyExtended CareCheck InExtended care groups dismissed
14Mark student PlacesMultiple times dailyExtended CareMoveStudents checked in
15Call students for departureMultiple times dailyParent app, Extended Care Kiosk, DismissalStudents checked in
16Mark student departureMultiple times dailyExtended CareCheck OutStudents called for departure
17Adjust feesMultiple times dailyLocal AdminExtended Care / Daily / Wrench (icon)Students marked departed

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