extended:scheduled_work_flow
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extended:scheduled_work_flow [2017/08/25 08:40] โ created gregor | extended:scheduled_work_flow [2017/08/25 08:55] โ gregor | ||
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====== Registered Extended Care Work Flow ====== | ====== Registered Extended Care Work Flow ====== | ||
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+ | ^ ^ Topic ^ Frequency ^ Role ^ Navigation ^ Gate ^ | ||
+ | | 1 | Configure school for preregistration extended care | One time | Local Admin | Extended Care / Settings |At least one Extended Care license for school| | ||
+ | | 2 | Assign students an Extended Care License | Once per school year | Local Admin | Extended Care / Students | Student accounts must exist, extended care licenses must be available, current date after July 15 | | ||
+ | | 3 | Define Extended Care groups | One Time or as required | Local Admin | Groups / Extended Care / Extended Care | At least one Extended Care license for school | | ||
+ | | 4 | Define Extended Care places | One Time or as required | Local Admin | Groups / Extended Care / Places / New |At least one Extended Care license for school | | ||
+ | | 5 |Define an extended care date range | Dependent upon desired registration or billing cycle โ weekly, monthly, semester | Local Admin | Extended Care / Service Dates / New | At least one Extended Care license for school | | ||
+ | | 6 |Defined the services to be provided by date | Required for each service date range created | Local Admin | Extended Care / Service Dates / Set (icon) | Extended care groups defined | | ||
+ | | 7 |Place reservations | Required for each service date range created |Parent | Schedule / Set | Services to be provided and open date or later but on or before close date | | ||
+ | | 8 |Review reservations and remove any to not be offered|Required for each service date range created|Local Admin|Extended Care / Service Dates / Cart (icon)|After parent close date | ||
+ | |9|Set the reservations and create daily overrides|Required for each service date range created|Local Admin|Extended Care / Service Dates / Invoice (button)|After parent close date| | ||
+ | |10|Create the parent statement (invoice)|Dependent upon desired billing frequency, usually corresponds to service date range|Local Admin|Extended Care / Statement |Reservations must be set| | ||
+ | |11|Schedule Overrides for missed sign up|Dependent upon desired billing frequency and number of students not reserved|Local Admin or Parent|Multiple|After parent close date| | ||
+ | |12|Dismiss extended care groups|Daily|Dismissal|Multiple|None| | ||
+ | |13|Check students into extended care|Multiple times daily|Extended Care|Check In|Extended care groups dismissed| | ||
+ | |14|Mark student Places|Multiple times daily|Extended Care|Move|Students checked in| | ||
+ | |15|Call students for departure|Multiple times daily|Parent app, Extended Care Kiosk, Dismissal Multiple|Students checked in | | ||
+ | |16|Mark student departure|Multiple times daily|Extended Care|Check Out|Students called for departure| | ||
+ | |17|Adjust fees|Multiple times daily|Local Admin|Extended Care / Daily / Wrench (icon)|Students marked departed| | ||
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extended/scheduled_work_flow.txt ยท Last modified: 2024/03/05 13:13 by 127.0.0.1