Differences

This shows you the differences between two versions of the page.

--- admin:checklist [2015/04/24 18:50] – [Administrator] gregor
+++ admin:checklist [2024/03/05 13:13] (current) – external edit 127.0.0.1
@@ Line 4: / Line 4: @@
   - [[admin:Load Data|Load Data]]
   - Print and Distribute Car Tags
-  - Inform Teachers and Dismissal Staff of In Sign Method
+  - Inform [[admin:staff_sample_letter|Classroom]] and [[admin:dismissal_sample_letter|Dismissal]] Staff of Sign In Method
   - Listen to the Silence
 ===== Detailed Checklist =====
 ==== Administrator ====
 === Prework ===
-  - List of Staff
+It is necessary to collect data to load into Silent Dismissal once your site becomes available. In general terms the information is as described below. In order to load it into Silent Dismissal, the information must be in a [[admin:spreadsheet_file_format|spreadsheet]] so that it can be copy and pasted into forms on the site.
+  - List of Staff [[admin:creating_accounts|details]]
     - Name
     - Desired format of user IDs, e.g., name@email.com or flast
     - Role: Administrator, Dismissal staff, Classroom staff
-  - List of locations
+  - List of Groups, Locations, Messages [[admin:group_bulk_load|details]]
-  - List of school buses
+    - List of school buses
-  - List of daycare vans
+    - List of daycare vans
-  - List of after school clubs
+    - List of after school clubs
+    - Dismissal Locations
+    - Preset Messages
   - Student roster for each of above listed groups
-  - Students
+  - Students [[admin:load_data#students|details]]
     - Name
-    - Carpool Number : [[admin:Create Carpool Numbers|how to assign carpool numbers]]
+    - Carpool Number :
     - Classroom at end of day
 === Site Configuration ===
   - Receive URL and credentials from Silent Dismissal
   - Verify access to site
-  - Create Staff Accounts
+  - [[admin:school_settings|Configure School Settings]]
+  - Create Staff Accounts
   - Load student records with carpool numbers directly assigned to classroom
-  -
+  - Create buses, daycare vans, locations, messages
-  - Create buses, daycare vans
+  - Assign Students to Groups [[admin:load_data#assigning_groups|details]]
+  - Inform [[admin::parent_sample_letter|parents]] and distribute [[admin:print_car_tags:car tags]]
-Bus groups created
+  - Inform staff - classroom and dismissal - of URL, User ID, and Passwords
-Students assigned to bus groups
+=== Classroom Staff ===
-Daycare van groups created
+  - Ensure classroom staff can sign in
-Students assigned to daycare van groups
+    - As administrator, go to Accounts / List then click on the column header for Last Access to sort accounts by most recent sign in date to ensure all staff have signed in
-Other groups created (after care, clubs, etc.)
+  - Instruct classroom staff to verify their student rosters
-Students assigned to other groups
+    - Classroom staff go to Students / Roster to confirm assigned students
-Domain specific parameters entered (School name, contact, time zone, dismissal time, logo)
+=== Dismissal Staff ===
-E-Mail Teacher Start Up Message
+  - Instruct dismissal staff as to the appropriate view to use for his or her job function and device type
-Teachers
+    - Example: Number entry staff with a phone use Keypad; bus and van entry staff use Group Dismissal and Group Load; staff monitoring students leaving the school use Location Load
-Verify sign in capability (correct address, user ID, password, and domain)
-Review class roster, ensure all students on roster with correct dismissal method
-Change settings as desired (text size, menu, columns, audible alert, password)
-Understand substitute teacher usage to inform nearby substitutes
-Understand requirement to sign in by a specific time
-Administrators
-Review potential problem report and justify any remaining entries
-Print carpool number verification report and review with each classroom
-Generate car tags by classroom and distribute to classrooms
-Send car tags home with students
-Carpool (Dismissal) User
-Verify sign in capability (correct address, user ID, password, and domain)
-Understand dismissal type drop down selection box
-Understand method for entering carpool numbers
-Understand method for dismissing groups, including standard messages
-Understand method for posting ad hoc messages
-All
-Enjoy