This page describes the usage of Silent Dismissal for entities that provide extended care for students that are arriving from multiple schools.

Multiple staff accounts of different types will be required to manage the system information. Some of these accounts are regular Silent Dismissal accounts not directly required for extended care tracking but required for information management. [[ Descriptions of these accounts with regard to extended care tracking are listed here.

Bulk Load

Menu: Extended Care / Students

Click check box at top

Scroll to bottom then click Add Selected Students to After Care

Menu: Groups / Extended Care::Extended Care

Click on Group Name

Click in third check box (All) for appropriate students

To aid in checking in students it is desirable to create separate Extended Care groups that represent each bulk arrival of students.

For example, a school bus may arrive from a single school with multiple students or a public bus may arrive with students from several schools. For this configuration item, two different groups are suggested, one for each arrival vehicle rather than one for each originating school.

Perform this operation as an administrator by navigating on the top menu to Groups / New.

On the New Group page, enter the information as follow:

1. Group Type: After Care
2. Group Name: provide a name that allows staff to easily identify the group of students such as Wild Oak Elementary or City Bus 913
3. Text Color: leave as black
4. Location: leave as – No Default Location –
5. Daily Cost: set the non discounted daily price for daily services; discounts are applied to the individual student records
6. Late Time: time of the day after which parents are charged an additional fee (per minute) for late pick up
7. Rate: amount charged per minute for students not picked up by the Late Time
8. Automatically Post: set the automatically post time for all days of the week to a time prior to students arriving. An appropriate time for this value for all days is 4:00 AM (04:00:00 for browsers that do not support formatted time input fields)

Click the Save button

Repeat these steps to create extended care groups for each separate arrival group.

If some students arrive on their own such as walking to the center then create a group for those students. If the number of students arriving in this manner is large, it may be desirable to create multiple walk in groups based upon an arbitrary student division such as last name, using group names like “Walk In A-J”, “Walk In K-P”, and “Walk In Q-Z”.

Sign in as Extended Care Administrator Menu: Check Out to load all students into check in list

Sign in as Extended Care Administrator

Menu: Check In

Select arriving group by name in top right

Click Check In for arriving students; click Clear for students not present (optional)