Information for using Silent Dismissal

Overview

Topic Areas

Initial Set Up

Initial set is quick and easy. An entire school of over 1,000 students can usually be configured with less than one hour of total work.

A comprehensive step-by-step checklist is available to guide you through the process.

We've even written sample letters for staff and parents that can be sent via e-mail or printed.

School Settings

School Settings generally need to be only when first using Silent Dismissal. These settings include the time zone, the time students are dismissed, uploading an optional school logo, and a few other optional settings.

Staff Accounts

Staff Accounts can be readily created by copying an pasting from a list in a spreadsheet, creating all of the necessary accounts in less than a minute.

Students

Student Records may be copy and pasted from a spreadsheet, again loading all of the students in less than a minute.

Groups

A multitude of group types are available to coordinate all after school movement of students. Each type of group offers different features. After the groups are created, students may be assigned to each group.

Dismissal Locations and Zones

Dismissal locations are physical places in the school where students may be directed to walk to. Zones are a special type of location in which multiple locations are logically grouped together and are almost exclusively used for car loading.

Parent Accounts

Parents must create their own accounts in order to gain access.

Parents sign in to both the mobile app and the web portal with the same user ID (e-mail) and password. If a student is associated to a parent account from either the portal or the mobile app, the student association becomes available when accessing the account via the other method.

Obtaining Access

Web

Parent access via the web may be disabled complete by going to TOOLS / SCHOOL SETTINGS, open the section titled Parent Settings then set the value in the option Web Access.

If web access is permitted by parents the interaction with the student settings must be explicitly granted by the school. This may be done by going to STUDENTS / LIST ⇒ <letter of last name> ⇒ <student last name> then setting the Web Connect option to Enabled or by going to STUDENTS / WEB CONNECT and granting or revoking access to multiple students. The ability to grant web access for a student is limited by the quantity of WCL Web Connect Licenses purchased by the school.

Mobile App

The features available initially to parents with the mobile app are extremely limited. Access to all of the features is provided by obtaining an “All Access” pass for the app.

Parents may purchase this themselves via an in-app purchase, or access may be granted by the school. School administrators may grant “All Access” to a parent mobile account by navigating to REPORTS / ACCOUNT LIST. This list will show all of the parent accounts that exist, the number of associated students, and whether or not they have an active “All Access” pass to either the Android or Apple application. To grant the access, click on the plus button in either the Android or iOS column. Each time an “All Access” pass is granted to a parent account the number of available AAL All Access Licenses will be decremented by one. When all of the available licenses have been allocated it will be necessary to purchase additional licenses from Silent Dismissal before they may be granted to parents.

Alternating Schedule

The AB Schedule provides a method for having two alternating schedules.

Yearly Conversion

To prepare an existing site for the new year, follow these steps.

The Admin Menu is the principal means of navigating the application. View the Admin Menu page to review all of the menu items.

Reports

Administrators can use reports to verify roster information; to identify problems in information entered, to analyze performance of students, staff, and parents; and to improve the dismissal process.

Help Pages

Table of Contents


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