Registered Extended Care Work Flow

	Topic	Frequency	Role	Navigation	Gate
1	Configure school for preregistration extended care	One time	Local Admin	Extended Care / Settings	At least one Extended Care license for school
2	Assign students an Extended Care License	Once per school year	Local Admin	Extended Care / Students	Student accounts must exist, extended care licenses must be available, current date after July 15
3	Define Extended Care groups	One Time or as required	Local Admin	Groups / Extended Care / Extended Care	At least one Extended Care license for school
4	Define Extended Care places	One Time or as required	Local Admin	Groups / Extended Care / Places / New	At least one Extended Care license for school
5	Define an extended care date range	Dependent upon desired registration or billing cycle – weekly, monthly, semester	Local Admin	Extended Care / Service Dates / New	At least one Extended Care license for school
6	Define the services to be provided by date	Required for each service date range created	Local Admin	Extended Care / Service Dates / Set (icon)	Extended care groups defined
7	Place reservations	Required for each service date range created	Parent	Schedule / Set	Services to be provided and open date or later but on or before close date
8	Review reservations and remove any to not be offered	Required for each service date range created	Local Admin	Extended Care / Service Dates / Cart (icon)
9	Set the reservations and create daily overrides	Required for each service date range created	Local Admin	Extended Care / Service Dates / Invoice (button)	After parent close date
10	Create the parent statement (invoice)	Dependent upon desired billing frequency, usually corresponds to service date range	Local Admin	Extended Care / Statement	Reservations must be set
11	Schedule Overrides for missed sign up	Dependent upon desired billing frequency and number of students not reserved	Local Admin or Parent	Multiple	After parent close date
12	Dismiss extended care groups	Daily	Dismissal	Multiple	None
13	Check students into extended care	Multiple times daily	Extended Care	Check In	Extended care groups dismissed
14	Mark student Places	Multiple times daily	Extended Care	Move	Students checked in
15	Call students for departure	Multiple times daily	Parent app, Extended Care Kiosk, Dismissal	Students checked in
16	Mark student departure	Multiple times daily	Extended Care	Check Out	Students called for departure
17	Adjust fees	Multiple times daily	Local Admin	Extended Care / Daily / Wrench (icon)	Students marked departed