This page describes the usage of Silent Dismissal for entities that provide extended care for students that are arriving from multiple schools.

Multiple staff accounts of different types will be required to manage the system information. Some of these accounts are regular Silent Dismissal accounts not directly required for extended care tracking but required for information management. Descriptions of these accounts with regard to extended care tracking are listed here.

1. Local Administrator - at least two users should have this account type. This is used to reset passwords and add accounts, students and groups.
2. Classroom - at least one classroom account is required. Classroom accounts are for regular Silent Dismissal in general. In this context they are used only to restrict management of the student records. Local Administrators can administer all student accounts, but it may make sense to divide the management of students among different staff members using some logical student attribute such as originating school, grade level, or by range of last name. This concept may not be altogether clear at this point and can be changed later if required, but suffice it to say that in most instances it will be helpful to distribute the management of students so create as many separate classroom accounts as is required to allocate this responsibility.
3. Aftercare - these accounts are used for checking student into and out of care. In most instances all on site staff will have an account of this type in addition to having either an administrator account or a possibly a classroom account
4. Aftercare Kiosk - this account type is used to sign in a kiosk that may be used by parents when picking up students from the site. The number of these accounts generally corresponds to the number of different entrances at the site or may include multiple kiosks at the main entrance. Kiosks are generally signed into touchscreen type devices such as iPads or Android tablets.

Bulk Load

Menu: Extended Care / Students

Click check box at top

Scroll to bottom then click Add Selected Students to After Care

Menu: Groups / Extended Care::Extended Care

Click on Group Name

Click in third check box (All) for appropriate students

To aid in checking in students it is desirable to create separate Extended Care groups that represent each bulk arrival of students.

For example, a school bus may arrive from a single school with multiple students or a public bus may arrive with students from several schools. For this configuration item, two different groups are suggested, one for each arrival vehicle rather than one for each originating school.

Perform this operation as an administrator by navigating on the top menu to Groups / New.

On the New Group page, enter the information as follow:

1. Group Type: After Care
2. Group Name: provide a name that allows staff to easily identify the group of students such as Wild Oak Elementary or City Bus 913
3. Text Color: leave as black
4. Location: leave as – No Default Location –
5. Daily Cost: set the non discounted daily price for daily services; discounts are applied to the individual student records
6. Late Time: time of the day after which parents are charged an additional fee (per minute) for late pick up
7. Rate: amount charged per minute for students not picked up by the Late Time
8. Automatically Post: set the automatically post time for all days of the week to a time prior to students arriving. An appropriate time for this value for all days is 4:00 AM (04:00:00 for browsers that do not support formatted time input fields)

Click the Save button

Repeat these steps to create extended care groups for each separate arrival group.

If some students arrive on their own such as walking to the center then create a group for those students. If the number of students arriving in this manner is large, it may be desirable to create multiple walk in groups based upon an arbitrary student division such as last name, using group names like “Walk In A-J”, “Walk In K-P”, and “Walk In Q-Z”.

Sign in as Extended Care Administrator Menu: Check Out to load all students into check in list

Sign in as Extended Care Administrator

Menu: Check In

Select arriving group by name in top right

Click Check In for arriving students; click Clear for students not present (optional)